Administrative Requirements

FINANCIAL REPORTS:

The IRRF requires a financial report for each year that support is received.

A 12-month financial report showing allocations and expenditures must be submitted within sixty (60) days of the end of the funding year. This report must be signed by the Principal Investigator and an institutional representative and must show that funds were used in accordance with the approved budget. In some cases, renewals may be considered. If funding for an additional one-year period is requested, a scientific progress report indicating any progress that has been made and what progress is expected must accompany the renewal application. This request should coincide with the May 15 deadline for applications, and no requests received after this date will be considered.

PROGRESS REPORTS:

  • The IRRF requires a progress report for each year that support is received. A scientific progress report must be submitted within sixty (60) days of the end of the grant year. Reprints of subsequent publications acknowledging support of the IRRF should be submitted as they become available.
  • In some cases, renewals may be considered. If funding for an additional one-year period is requested, a scientific progress report indicating any progress that has been made and what progress is expected must accompany the renewal application. This request should coincide with the May 15 deadline for applications, and no requests received after this date will be considered.

FUNDING EXTENTIONS:

It is preferred that grant funds be expended in a timely manner, however, an extension may be granted to provide additional time for conclusion of certain aspects of the project. Permission may be requested to extend the grant period with no increase in funding. The extension is not automatic, however, and the IRRF Executive director should be contacted in writing prior to the original end date if an extension is needed. The request should include justification and be accompanied with interim progress and financial reports. If an extension is approved, an updated, final financial and scientific progress report will be due within sixty (60) days of the expiration date.

PATENT AND INTELLECTUAL PROPERY POLICY:

  • The IRRF has established a patent and intellectual property policy that governs any and all inventions or intellectual properties that result from support, in whole or in part, of research, training grants, or awards from the IRRF.
  • Please refer to the IRRF Policy Statements: Patent and Intellectual Property.

BUDGET REVISIONS:

Transfer of more than $5,000 from one budget category to another requires approval from the IRRF, and requests must be made in writing with justification prior to expenditures.

CAPITAL EQUIPMENT PURCHASES:

Capital equipment that exceeds $10,000 in cost must be clearly indicated within the proposed budget and must have specific approval prior to expenditure of funds.

TRANSFER OF GRANTS:

In the event the Principal Investigator transfers to another university of research facility and wishes to transfer the grant funding, he or she must submit a written request to the IRRF for approval of such transfer. Written approval from the institution to which the grant was originally made must also accompany the transfer request. Funds can be transferred to non-profit organizations only.

FAILURE TO MEET REQUIRED ADMINISTRATIVE REQUIREMENTS:

If, for any reason, the required administrative requirements are not met, the IRRF reserves the right to request the return of the grant amount in full, and will employ legal means if indicated. It is, therefore, highly recommended that the IRRF Executive Director be notified when questions arise concerning these requirements to prevent a disruption of funding.